Quarterly Progress Report Due Dates

Summer programs' progress reports are due October 15 each program year. Summer 2023 progress reports will be due on October 15, 2023. This will be their first and last progress report since they only operate in the summer months.

All other OFCY programs will complete and submit four quarterly progress reports, which are due fifteen (15) calendar days after the conclusion of the quarter's end. The due dates for FY23-24 are as follows:
Q1: October 15, 2023
Q2: January 15, 2024
Q3: April 15, 2024 (includes Match Funding Report)
Q4: July 15, 2024

Attendance for each quarter will be locked at 5pm on the dates above. Please enter your service data on a regular basis.

OFCY Grant Managers

For questions regarding your OFCY grant, please contact the Grant Manager assigned to your program.

Annie Hines, ahines@oaklandca.gov, (510) 238-6532

Terry Hill, thill@oaklandca.gov, (510) 238-6380

CYS Manager

Robin Love, rlove@oaklandca.gov, (510) 238-3231

FY22-25 Grantee Manual Now Available

The Grantee Manual provides an overview of OFCY policies and guidelines. It is available on the Resources tab in Cityspan and also on the OFCY website under Grantee Corner>Grant Policies. Please contact your assigned Grant Manager for any questions.

NEW! Upload Tool for Youth Participants Now Available

The Upload Tool for Youth Participants is a new option for uploading Youth Participants data en masse instead creating youth participants one by one in the GMS. Please review the demonstration video prior to using this feature. If you have further questions, please contact the Cityspan help desk.

Locations, Participants & Activities Now Available

Three new left menu tabs are now available: Locations, Participants, Activities (Group, Individual, Internships & Employment, and Activities w/o Personal Info). For more information including recorded training videos, visit the OFCY website. If you have further questions, please contact the Cityspan help desk.

Trauma Informed Trainings Available

OFCY in partnership with Oakland ReCAST and Be the Change, is excited to offer a series of trauma-informed trainings to our grantee community! Our goal is to increase and or enhance your ability to provide, coordinate and/or collaborate with each other, in the provision of trauma informed and culturally relevant services and activities for children, youth, and families.

For more information on all trainings offered and how to register, visit the OFCY website.

Release of Information for all Participants

Each OFCY-funded program is responsible for obtaining a signed Release of Information form from participants (or from their parent or guardian if they are a minor) to input their personal information and participation data into the Cityspan GMS and to participate in OFCY evaluation.

Visit the Resources tab in Cityspan GMS or visit the OFCY website to find the consent forms in English, Spanish and Chinese, Administrative Protocol, and Frequently Asked Questions (FAQs).