Welcome to the OFCY Grant Management System!



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For technical assistance with Cityspan, call the Help Desk:
866-469-6884 (toll-free)
Mon-Fri, 8AM-5PM, Pacific Time


Friday, November 3, 2023
Q1 Progress Reports have been updated to include uploaded OUSD data for contracts with OUSD integration. Please review the Stats page of your Q1 Progress Report. If you have any questions, reach out to the Cityspan Helpdesk desk at 1-866-469-6884 or support@cityspan.com.
Thursday, June 22, 2023

ReCAST Training Opportunity

Culturally Responsive Supervision
This training is for Supervisors.

As our country exploded with a dual health and race pandemic, how were staff with various positional power within your organization supported to navigate a turbulent context? What are the expectations for employee performance and deliverables when one is dealing with personal, systemic, or societal trauma? In this session, we will discuss brain science on how the presence of the stress hormone cortisol- impacts one's cognitive functioning ability. We will then unpack supervision strategies to see a trauma shape impacting a staff member, name it with compassion versus pathology, and develop a plan for support and performance.
Session Objectives:
  • Discuss how de-centering DOMINANT CULTURE can make room for new gifts and strengths to emerge
  • Work to DISMANTLE beliefs about high-performing vs low-performing employees
  • Learn from the Be the Change Supervision for Equitable Employee Development FRAMEWORK
  • Make a plan to INTEGRATE culturally responsive techniques into our supervision.
July 18th 10:00-12:30PM PST

Virtual: Zoom

Register in advance for this meeting.

After registering, you will receive a confirmation email containing information about joining the meeting.

For more information on ReCASTs menu of trainings available through Be The Change, please click here!

Thursday, June 8, 2023

Quarterly Progress Report Due Dates

Summer programs' progress reports are due October 15 each program year. Summer 2023 progress reports will be due on October 15, 2023. This will be their first and last progress report since they only operate in the summer months.

All other OFCY programs will complete and submit four quarterly progress reports, which are due fifteen (15) calendar days after the conclusion of the quarter's end. The due dates for FY23-24 are as follows:
Q1: October 15, 2023
Q2: January 15, 2024
Q3: April 15, 2024 (includes Match Funding Report)
Q4: July 15, 2024

Attendance for each quarter will be locked at 5pm on the dates above. Please enter your service data on a regular basis.

Thursday, June 8, 2023

OFCY Grant Managers

For questions regarding your OFCY grant, please contact the Grant Manager assigned to your program.

Annie Hines, ahines@oaklandca.gov, (510) 238-6532

Terry Hill, thill@oaklandca.gov, (510) 238-6380

CYS Manager

Robin Love, rlove@oaklandca.gov, (510) 238-3231

Thursday, July 21, 2022

FY22-25 Grantee Manual Now Available

The Grantee Manual provides an overview of OFCY policies and guidelines. It is available on the Resources tab in Cityspan and also on the OFCY website under Grantee Corner>Grant Policies. Please contact your assigned Grant Manager for any questions.
Wednesday, July 20, 2022

NEW! Upload Tool for Youth Participants Now Available

The Upload Tool for Youth Participants is a new option for uploading Youth Participants data en masse instead creating youth participants one by one in the GMS. Please review the demonstration video prior to using this feature. If you have further questions, please contact the Cityspan help desk.
Friday, July 1, 2022

Locations, Participants & Activities Now Available

Three new left menu tabs are now available: Locations, Participants, Activities (Group, Individual, Internships & Employment, and Activities w/o Personal Info). For more information including recorded training videos, visit the OFCY website. If you have further questions, please contact the Cityspan help desk.
Monday, June 27, 2022

Trauma Informed Trainings Available

OFCY in partnership with Oakland ReCAST and Be the Change, is excited to offer a series of trauma-informed trainings to our grantee community! Our goal is to increase and or enhance your ability to provide, coordinate and/or collaborate with each other, in the provision of trauma informed and culturally relevant services and activities for children, youth, and families.

For more information on all trainings offered and how to register, visit the OFCY website.
Friday, June 24, 2022

Release of Information for all Participants

Each OFCY-funded program is responsible for obtaining a signed Release of Information form from participants (or from their parent or guardian if they are a minor) to input their personal information and participation data into the Cityspan GMS and to participate in OFCY evaluation.

Visit the Resources tab in Cityspan GMS or visit the OFCY website to find the consent forms in English, Spanish and Chinese, Administrative Protocol, and Frequently Asked Questions (FAQs).